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INTREN Administrative Assistant to ELT in Union, Illinois

Administrative Assistant to ELT

Department: Executive Staff

Location: Union, IL

SUMMARY OF POSITION:

This position will support both the President and Chief Legal & HR Officer. The Administrative Assistant will manage the day to day which entails handling various administrative tasks as needed including data entry, meeting scheduling, etc.

ESSENTIAL FUNCTIONS:

  • Manage calendars and schedule meetings

  • Review, organize and answer emails

  • Review time and expenses

  • Prepare presentations

  • Sort and distribute mail daily

  • Prepare agendas, minutes, etc. from meetings

  • Compose and prepare confidential correspondences

  • Maintain various database and spreadsheet files as requested

  • Order lunches or meals for meetings, guests, etc.

  • Handle sensitive information in a confidential manner

  • Perform other duties as assigned

DESIRED MINIMUM QUALIFICATIONS:

Requires excellent oral and written communication skills, excellent interpersonal skills and strong computer literacy. Ability to multi-task is essential. Must be a self-starter and have the ability to organize and prioritize work.

  • Two+ years of related experience

  • Experience in the construction or utility industry preferred.

  • High School Diploma

  • Excellent organizational and multi-tasking skills

  • Must be proficient with Microsoft Office products

INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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