Gallagher Executive Assistant in Rolling Meadows, Illinois

Arthur J. Gallagher & Co., one of the world's largest insurance brokers, provides a full range of retail and wholesale property/casualty (P/C) brokerage and alternative risk transfer services globally, as well as employee benefit brokerage, consulting, and actuarial services in the United States. We also offer claims and information management, risk control consulting, and appraisal services to clients around the world.

Arthur J. Gallagher Risk Management Services, Inc. is the U.S. retail property/casualty brokerage division of Arthur J. Gallagher & Co. Our advisors specialize by industry and coverage types—developing solutions uniquely tailored to individual client requirements. We deliver a full range of insurance and risk management products and services, including traditional and loss-sensitive coverages, captives, alternative risk solutions, and financial products to clients around the world. For additional information, please refer to Career Opportunities with Arthur J. Gallagher & Co. at

Position Summary:

The Executive Assistant provides administrative and secretarial support to senior executives, e.g. heads of major divisions or administrative units. This role provides administrative support to the Niche Strategy Leader. This position includes extensive interaction with all levels of the Gallagher hierarchy, including top corporate executives, regional and branch managers, as well as producers. Some interaction with markets and clients may be required.

Essential Duties and Responsibilities:

  • Schedules appointments

  • Prepares external/internal correspondence

  • Screens telephone calls and visitors

  • Makes travel arrangements

  • Coordinates meetings and receptions

  • Prepares presentation materials and maintains/files documents

  • Coordinates and produces sensitive reports and analyses (e.g., budgets)

  • May coordinate the work of additional secretaries and administrative assistants

  • Works with limited direction from the senior executive and possesses a thorough knowledge of the organization

  • Makes judgments regarding assigned and ad hoc duties

  • Has regular contact with clients, industry and government officials, and senior management in other divisions

Additional Considerations:

  • Coordinate meetings, book conference rooms, prepare meeting materials, order meals as necessary.

  • Assist in the completion of budgets, various reports and projects on a monthly basis.

  • Participate in coordination of conferences such as PRIMA, AGRiP, etc.

  • Maintain Public Sector Niche database in SharePoint.

  • Submit invoices for processing using Gallagher’s Circulus system.

  • Maintain files, provide phone coverage, and manage all scheduling for the Niche Strategy Leader.

  • Open and process mail, including taking action where necessary.

  • Assist with creating submissions, proposals and other technical insurance documents.

  • Coordinate travel arrangements and submit all expenses for processing.

  • Provide assistance with other tasks and projects as they evolve.


  • High school diploma

  • 7 or more years related professional experience

  • Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint


  • College degree

  • Experience with SharePoint

  • Some technical insurance experience preferred and/or completion of CPCU or ARM courses

Work Traits:

  • Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously

  • Need to possess strong verbal and written communication skills

  • Excellent organizational skills

  • Ability to assume responsibility and make decisions on assigned projects.

  • Ability to facilitate multiple tasks simultaneously

  • Strong verbal and written communication skills

  • Ability to work extremely well with others, particularly those over the telephone

U.S. Eligibility Requirements:

  • Interested candidates must submit an application and resume/CV online to be considered

  • Must be 18 years of age or older

  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation

  • Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization

  • Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure

Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.

Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, color, religion, sex, age, veteran status, disability, national origin, or any other legally protected status. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Job: Administrative Services

Organization: GGB US - Management

Title: Executive Assistant

Location: Illinois-Rolling Meadows

Requisition ID: 47405