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Abbott Administrative Assistant - Diagnostics DVP US Commercial Operations in Lake Forest, Illinois

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 107,000 colleagues serve people in more than 160 countries

Primary Function:

Provides advanced administrative support to the Divisional Vice President US Commercial Operations. May provide back up support to higher-level management as needed.

Core Job Responsibilities:

  • Responsible for implementing and maintaining the effectiveness of the quality system.

  • Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconference and mobile phones set up and acting as a liaison for remote access issues.

  • May include some support for tracking budget expenditures.

  • Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.

  • Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.

  • Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).

  • Coordinates new employee office and working tools set-ups and onboarding.

  • May train/coordinate work for new administrative assistants.

Position Accountability & Scope:

  • Consistently interacts with high-level executives.

  • Intermediate to advanced knowledge and understanding of business processes and requirements.

  • Frequently handles confidential or business-sensitive information.

  • Maintains and manages calendars; including meeting and travel scheduling and domestic and international travel arrangements and expense reporting..

  • Proactively identifies and resolves scheduling conflicts.

  • Primary point of contact for manager’s schedule.

Job Requirements:

Education : High School diploma or equivalent. College degree is preferred.

Skills & Experience:

3+ years previous administrative experience supporting executive level positions.

Operates with general instruction and some supervision.

Highly organized & proactive..

Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred).

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com

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