Kelly Services Lab Login Specialist - Hiring Immediately! in Itasca, Illinois
Lab Login Specialist
Shift: Mon-Fri, 8am-4:30pm
Kelly Science & Clinical is interviewing and hiring immediately for a Lab Login Specialist! The Lab Login Specialist is responsible for delivery of samples to the lab. This role will triage received lab samples by verifying accuracy of all information, assembles data packs, and assigns bar code labels to samples and associated data packs.
Carefully receive all incoming boxes and separate samples for testing from supplies
Separate out damaged or discrepant samples
Assign a priority number to the box according to tests requested on the submission form (SSF) per the current Log In priority list for the specific facility
Log In samples
Compare the sample to verify accurate information on the SSF, including sample ID, count, test code with description of test, storage condition, STAT and GLP etc.
Complete the Log In checklist and use appropriate stamps when applicable
Remove samples from cardboard box and repackage appropriately to enter a lab environment
Attach printed bar code labels or handwrite WO# or lab # on all sample containers and paperwork
Identify discrepancies and complete appropriate forms
Deliver samples and datapacks to designated location/s
Maintain storage condition requirements throughout the process
Understand tracking systems and procedures to enter, search, and correct data
Create and maintain orders within the sample tracking system
Know and understand pricing and enter correctly
Edit orders for changes in testing or pricing as needed
Correctly enter and manage new customer information
Notify accounting of credit hold orders and maintain custody until resolved
Take and maintain ownership of all discrepant studies
Communicate with customers, sales and lab personnel in regard to discrepancy issues
Enter all discrepancy data in the sample tracking system
Follow up on a regular basis until discrepancy is resolved
Maintain and update discrepancy tracking system
Warehouse & Shipping
Develop and maintain appropriate systems for cGMP/CGLP compliance
Maintain quality inventory management controls
Manage all warehouse receiving, shipping, quarantine and distribution functions
Add shipping charges to orders where appropriate and finalize shipping charges for final invoicing
Properly package samples after testing if requested for return
Organize return of samples from multiple sections into one shipment if possible
Maintain proper storage of samples awaiting return
Package carefully to prevent damage
Ensure customer satisfaction by taking pride in presentation and including signed Thank you card
Maintain sample or supply traceability throughout order and shipping
- Initiate, investigate and collaborate on Quality Events associated with Login, Order entry shipping and warehouse procedures.
Know and follow applicable regulatory requirements (GMP, GLP, ISO, etc.).
Know and follow company policies and procedures.
Complete required training on time.
Adhere to all policies and procedures.
Perform other duties as assigned
High school diploma or equivalent and at least one year of warehouse receiving and data entry experience
AS/AA preferred with at least one year of warehouse receiving and data entry experience
Attention to detail
Ability to follow written instructions
Verbal and written communication skills
Customer service skills
Organization and collaboration skills
Must be able to multi-task and be self-motivated
Time management- must be able to respond to voicemails, emails and other communications in a timely manner.
Computer skills: knowledge of Microsoft Office, email and internet usage.
Ability to work independently
Must be able to remain in a stationary sitting/standing position at a desk while using a computer monitor and keyboard, computer mouse and telephone 70% of the day and move/traverse, bend and twist 30% of the day. Computer and telephone use may be for extended periods with clients and internal staff.
This position may require occasional lifting of 0lbs - 45lbs.
Why Kelly ® ?
Kelly® Science & Clinical is your connection to premier scientific and clinical companies looking to hire talented people just like you. Every day, we match science professionals with dream jobs that fit their skills and interests—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background/education in science, so we know a thing or two about the science market and how to get you noticed.
About Kelly ®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)
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