Edward-Elmhurst Health Department Support Coord in Elmhurst, Illinois
Under general supervision and according to detailed instructions, performs general administrative support duties including typing routine correspondence, memoranda, and reports using computer software. Uses discretion and judgment when answering routine inquiries, screening visitors, and making necessary grammatical or spelling changes in correspondence. Establishes and maintains files, distributes mail and organizes workload to meet established priorities. Work is frequently reviewed by department management. The following are general characteristics of this job, although duties may vary by assigned department.
It is the obligation of each employee of Edward-Elmhurst Health to abide by and promote the mission and values of the System to ensure that excellent services are delivered with compassion.
PRINCIPAL DUTIES AND RESPONSIBILITIES: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except those that begin with the word "May.")
Utilizes Microsoft Office software to type memos, correspondence, reports and various routine forms usually from rough draft or handwritten notes and makes changes in grammar, punctuation or spelling as needed. Organizes workload to comply with deadlines and priorities established by management.
Receives and screens visitors and telephone calls and notifies appropriate personnel or records messages. Responds to general inquiries concerning department activities in accordance with established policies and procedures.
Establishes and maintains department record keeping and filing systems including records related to department personnel, payroll, attendance, work and purchase orders, and so forth.
Maintains department calendar and/or calendar of assigned staff. Schedules meetings, appointments, and/or patient tests and prepares related materials, records, and documents. Makes routine travel or meeting arrangements, as necessary.
Opens, sorts, and distributes department mail.
Posts information to records and logs and prepares recurring reports of department activity. In doing so, collects data from various sources, verifies accuracy of same, calculates and/or summarizes data, and types tables and/or reports.
Performs related general duties such as monitoring and ordering standard office supplies, collating and assembling documents, accepting and delivering interdepartmental correspondence, and so forth.
May perform department specific duties as directed such as:
Coordinating class education classes such as dates, registrations and fee collection.
Collecting, verifying department payroll.
Typing and recording test results
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Education, Experience and/or Skill Required:
A minimum of two years of previous administrative support experience
Proficiency in Microsoft Office software including Outlook, Word, Excel and PowerPoint. See attachment for minimum skill list. New Hire will have skill levels listed under Administrative Secretary included in attachment. Current Incumbent has one year to attain required skill level.
Education, Experience and/or Skill Preferred:
High School Diploma or GED
Some secretarial school and/or certification