Apex Systems, Inc. Project Coordinator in Deerfield, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/ada/r/jobs/6090848 Duties:nResponsible for coordinating activities for the client pillar in one of the largest pharmacy initiatives at Walgreens. The client pillar is represented by different functions, including Program Management, Finance, HR, Marketing & Communications and Quality Assurance. Works directly with client leadership to help track and manage top priorities and action items owned across the team. Responsible for maintaining a calendar of reoccurring client meetings, managing meeting / event logistics, and keeping meeting minutes.nAdditional day-to-day support includes development of relevant documents, presentations and other forms of communications along with various administrative duties.nWorks closely with project teams and requesters to understand goals and objectives of projects, clarifies requests and requirements. Responsible for request investigation and follow up communication. Recommends and maintains project priorities for team and communicates priority to requesters. Identifies duplicate requests and recommends project/request consolidation when appropriate. Assists in the development, documentation and maintenance of project plans.nPrepares and distributes weekly, monthly and quarterly project status/progress reports and other project documentation for senior leadership. Updates and maintains department project board. Collects, maintains and distributes information from project teams and business unit personnel to facilitate communication.nProvides administrative support and assistance for daily project workflow operations. Prepares minutes and reports from meetings and maintains copies and files.nReviews, edits and assists in the development of relevant documents, PowerPoint slides, research articles and other communication and documentation. Checks for accuracy and completeness, ensuring appropriate concepts, themes and messages are represented effectively and consistently for the target audience.nCoordinates and processes the submission of publications to various audiences, including formatting documents, ensuring all submission requirements and deadlines are met and monitoring the submission and publication status.nDevelops and maintains the centralized files and records database for the department. Makes actionable recommendations for improving process flow and project management processes.nRequirements:nBachelor’s Degree and at least 1 year experience project planning and systems tracking or High School/GED and at least 3 years’ experience project planning and systems tracking.nAt least 1 year project planning and/or systems tracking experience.nEffectively prioritize multiple competing tasks.nExperience collaborating with internal resources / external resources to develop strategies that meet department goals within budget and established timelines.nBasic level skill in Microsoft Project (for example: establishing basic project information, adding tasks and subtasks, setting task dependencies and constraints and/or tracking progress).nIntermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).nIntermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).nIntermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).nBasic level skill in Microsoft Access (for example: opening a table in datasheet view, entering data, filtering data, creating a form, modifying a form layout, applying themes, running, sorting and saving queries, creating and formatting a report, changing report test, adding an image, printing labels, navigating through records, and/or exporting to Excel).nEEO EmployernApex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at firstname.lastname@example.org or 844-463-6178.nVEVRAA Federal ContractorWe request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.