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Aerotek Project Accountant in Chicago, Illinois

Description:

Company work details:

  • $20M in annual revenue.

  • 30-40 projects open now

  • 6-10 projects are most active

  • Specialization in excavation.

  • Current projects: University of Chicago, rainwater erosion issues at private residences (these jobs can be $150k - $3.5 million)

  • Previous: Botanic Gardens…emptied the lake, fixed the shoreline.

  • Regarding all jobs, they can range from $5K - $15M.

Job responsibilities:

The project accountant role will encompass the following tasks. Not every task is expected to be handled by the candidate on Day 1. Full phasing-in should be around 6 months – 1 year, or longer depending on company needs/overall busy season (March thru November).

  • Reports to Controller/CFO

  • Prepares monthly billings on all projects; books billings to AR; follows up on aged accounts receivable; manages retainage releases (billings)

  • Receives cash receipts and posts to accounts receivable, manages bank deposits

  • Prepares change order requests from EWO’s for project managers

  • Maintains job records for contract values, records accounts receivable against job contracts

  • Maintains/reviews job cost records, assists project management with coding vendor invoices

  • Analyzes job costs per project management requests, prepares reports per project management requests

  • Prepares/analyzes/reviews quarterly job cost reports (or more often per project management requests)

  • Analyzes/review quarterly WIP report with Controller/CFO

  • Assists in maintaining backup work papers for various general ledger accounts in anticipation of annual external CPA audit

  • Maintains awareness of company job list’s events, milestones, completion dates, and final billings

  • Assists in maintaining paperless storage of various company files on network

  • Assigns new job numbers, setup in various systems (Sage JC, Sage CN, PDC, network folders)

  • Creates new cost codes on jobs per project management requests

Other items that may be required as time goes on:

  • Assists with reconciling bank account (monthly), maintaining cash accounts and suggesting transfers of funds as needed

  • Assists with maintaining/preparing client pre-qualifications

  • Assists with bid preparation as needed per project management/estimating requests, when available

  • Assists with preparation of marketing materials as needed, when available

  • Backup to payroll processor

Additional responsibilities that may come up:

Position responsibilities will generally include but shall not be limited to project accounting, accounts

payable / receivable and invoicing, payroll clerk/admin processing and reporting, Union reporting, office

management (supplies and general office management), management of licensing and certifications,

preparation of job cost worksheets, unit price compilations and determinations, paperless accounting in

Sage, personal assistance to ownership, and more.

Top Skills Details - MUST HAVES:

  1. Construction industry experience.

  2. Project accounting experience, 2-5 years.

  3. Experience with lien waivers, AIA pay applications, accrual of monthly bills on construction projects.

    1. SAGE knowledge (Timberline)

Additional Skills & Qualifications:

Strong Excel: Working knowledge of formulas, filtering, sorting, and knowledge of pivot tables is a huge plus.

About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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