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Rush University Medical Center Grants and Contract Specialist 2 - Office of Research Affairs in Chicago, Illinois

Job Title:

Grants and Contract Specialist 2 - Office of Research Affairs


Research Admin




Active Regular FT (72 to 80 hours per pay period)



Job Number:


Job Description:

At Rush University Medical Center, we are committed to advancing scientific medical knowledge through research.At RUMC we are expanding scientific frontiers in human disease to improve diagnosis and treatment.Are you looking to be a part of the exciting, always evolving and expanding new developments in research here at Rush University Medical Center?

If this describes you, you may be the right candidate for the Grants & Contracts Specialist 2 position with the Office of Research Affairs.

Position Highlights :

The Grants and Contract Specialist 2 is responsible for preparing proposals for various grants. The Specialist conducts a full range of activities required to prepare, submit, and manage grant proposals. The position will ensure timely submission of proposals that follow the requirements of the sponsor and program announcement. Complies with applicable federal rules and regulations. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Position Responsibilities:

  1. Reviews and coordinates complex proposals and budgets.

  2. Advises and assists faculty and staff to ensure compliance with institutional, sponsor and federal regulations for contractual and financial matters.

  3. Reviews and submits final version of all pre-award grant proposals.

  4. Prepares and delivers effective training sessions.

  5. Assists the Director with contact between investigators and external funding agencies.

  6. Updates and revises the grants proposal and management module of the Rush Research Portal as necessary.

  7. Monitors the workload of the Grant Specialists Team.

  8. Provides meaningful metrics and reports on grant proposals and awards.

  9. Assists the Director with maintenance of Policy and Procedures to assure they are up-to-date and to ensure compliance with federal, state, agency and institutional regulations as they relate to sponsored research.

  10. Monitors research-related business problems in conjunction with the Directors of ORA, the Research Compliance Division, Human Subjects Protection Division, and Fund Accounting.

  11. Publishes monthly and annual reports regarding research award activity.

  12. Works closely with Fund Accounting and the Dean's Office on grant related issues.

  13. Serve on various advisory and planning committees.

  14. Other relevant duties as required.

Required Position Qualifications:

  • Bachelor's degree.

  • Five years of pre and/or post-award experience in the preparation, processing, and negotiation of grant and contract proposals and awards.

  • Certified Research Administrator certification or comparable certification preferred or willingness to complete within two years.

  • Knowledge of NIH application requirements and policy regulations and a familiarity with web based submission software.

  • Strong communication, organizational, financial and interpersonal skills.

  • Analytical ability, problem solving skills and attention to detail.

  • Experience with Excel, Word and Access.

  • Ability to deliver the highest level of customer service.

  • Ability to work in a "high volume" office with multiple deadlines.

  • Ability to work as part of a group of professionals dedicated to collaborative approaches and positive outcomes.

  • Ability to lead and influence people.

Preferred Position Qualifications:

  • Experience reading and interpreting funding opportunity announcements and demonstrated knowledge of pre-award grant submission process.

Company Highlights:

  • Rush was recently ranked among the top 20 hospitals in the nation by U.S. News & World Report.

  • Eleven Rush programs were recently ranked among the nation's best by U.S. News & World Report.

  • Rush University Medical Center is a five-time Magnet facility.

  • The Association for the Accreditation of Human Research Protection Programs (AAHRPP) has awarded Rush full accreditation for three years. Rush is one of the first academic medical centers in Illinois to receive this accreditation

  • Rush was recently ranked first for Quality and Accountability among US academic medical centers in a study conducted by the health care performance improvement company Vizient.

  • As an academic medical center, Rush University MedicalCenter in Chicago, Illinois, is committed to advancing medical knowledge through research. Investigators at Rush are involved in more than 1,600 projects, including hundreds of clinical studies to test the effectiveness and safety of new therapies and medical devices, as well as to expand scientific and medical knowledge.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.