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BCD Travel Global Eved/Accounting Coordinator in Chicago, Illinois

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you!

Global EVED & Accounting Coordinator

We're looking for a skilled EVED & Accounting Coordinator to join our global team! You will collaborate with your peers to ensure the financials for each meeting across the globe are managed in a timely, accurate and compliant manner, while using EVED, an online payments platform. You will keep projects running on time and hold team members accountable to deliver against promised deadlines. If you are someone who has mastered the art of managing multiple priorities at once, then read on!

Your responsibilities

  • Support the global meetings and events team by facilitating the PO and Eved Pay process through EVED, providing meeting budget review and auditing supplier invoices.

  • Responsible for reviewing meeting budgets, setting-up new vendors in the system, and supporting the team in processing payments.

  • Review invoices for accuracy, applied discounts and completeness.

  • Meeting budget reconciliation within the system.

  • Prepare final billing according to Client policies and internal procedures.

  • Reconcile and verify hotel bills and other supplier invoices for accuracy by comparing information to contractual terms and negotiated items.

  • Resolve any discrepancies with suppliers and team prior to payment.

  • Document all information on final bills for data consolidation.

  • Act as commission liaison -- including tracking and collections.

  • Perform audit and file close out procedures on every meeting.

You're good at

  • Strong written and verbal communication with suppliers and team members.

  • Highly organized and detail oriented.

  • Works well under time pressures and changing deadlines.

  • Drives, and is accountable for, the highest standards of confidentiality and ethics with meeting requestors and vendors

  • Strong financial acumen including reviews, audits, and reconciliation.

  • Computer proficiency in Microsoft office suite, Excel in particular.

  • Ability and desire to work with global teams and in global time zones.

You might also have

  • Cvent experience

  • 2-3 years of administrative experience with a strong background in accounting & financial skills

What we offer you

  • A culture of purpose where we are invested in your happiness and career growth

  • Competitive salary and benefits package

How to apply

Click "apply now" to be considered.

Get to know BCD M&E:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

See if you belong at www.bcdme.com.

BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.

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