The Field Museum Administrative Coordinator in Chicago, Illinois
The Field Museum’s Keller Science Action Center (KSAC) translates museum science into results for conservation and quality of life. The Administrative Coordinator will make the Center’s work better, smarter, and more strategic. The Administrative Coordinator is a problem-solver who can provide critical, broad-based support for the Keller Science Action Center. Much of the work is highly collaborative, requiring many different kinds of expertise, to produce high-quality, creative results. This team member values diversity, equity, and inclusion and helps us put those values into practice. This position is mission-driven and action-oriented. The successful candidate will demonstrate an ability to work with diverse teams, take initiative to address problems as they arise, and perform a range of tasks to achieve a successful outcome. Experience working in a dynamic, fast-paced environment with different work styles and the development and use of standard systems and processes for administration will be valuable. Applications received by May 21st will be given first consideration although this posting will remain active until the position is filled and our final candidate has accepted the position. Duties and Responsibilities Direct support to Action Center Directors and Working Groups * Partner with Operations Manager on the coordination for the Center through a slate of monthly and quarterly staff meetings, workshops, trainings, and retreats * Support effective administration and coordination of Center policies and protocols * Provide calendar, meeting, and administrative support to Program Directors Direct support for Action Center Programs * Financial management of payroll, invoices, and contracts * Reconcile purchasing * Administrative support for internships, contracts, and consultants, particularly for the Conservation Tools and Chicago Region programs * Logistics, scheduling, budget tracking, and programming for priority events, such as Youth Conservation Action school-end events, Parker/Gentry Award celebration, and the Green Team Summit Direct support for Action Center Staff * Facilitate onboarding for new staff * Support hiring and onboarding for interns * Maintain calendars for common resources and spaces * Track technology assets for the Action Center * Coordinate nomination, approval, and renewal of Honorary Associates * Daily mail and package pick-up * Maintain supplies and office equipment Professional Development and Service to Museum * Coordinate with other center administrators * Seek out new tools and techniques to improve work performance * Identify and act upon opportunities to serve the mission of the larger Museum Qualifications * Bachelor’s degree in any field, or at least two years professional experience in an administrative position * Experience with MS Office and Google Enterprise applications * Experience with bookkeeping * Strong interpersonal and communication skills, both written and oral * Ability to take initiative and guide projects to successful completion * Track record of managing several projects simultaneously * Solid work ethic, commitment to punctuality, and excellent attention to detail * Ability to work effectively in a cross-cultural context that includes colleagues of varied cultural, economic, and professional backgrounds * Commitment to mission and values of Keller Science Action Center and the Field Museum * Proofreading experience and Spanish fluency preferred * Must be able, or have an interest in learning how, to operate and troubleshoot, standard office equipment such as desktop computers, phones, scanners, and copiers. * Ability to move mail, office supplies, and program materials weighing up to 50 pounds The Field Museum is committed to equity, diversity, and inclusion. We strive to create a working environment that is free of sexual, racial, and ethnic discrimination, and one that promotes human dignity and mutual respect among all staff. As such, it is the policy of the Field Museum to hire without regard to race, religion, color, national origin, age, sex, sexual orientation, disability, or veteran status. The Field Museum strives to ensure that our career website and recruiting process are accessible to all. If you are unable or limited in your ability to use or access our online application, or if you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to firstname.lastname@example.org.