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Aerotek Bilingual Administrative Assistant in BATAVIA, Illinois


This person will report to the HR Manager.

The job is Administrative with HR understanding. The manager is a one person team so she needs and Admin Assistant who can help her and is very well rounded.

-Confidentiality is very important!

-Will do calendaring

-Assist Spanish speaking employees with conversation, complaints, etc.

-Dissect documents and translate from English to Spanish and vice versa

-Work through emails (internal and external) using Outlook

-Create a better employer brand through projects/HR

-Have good social media skills to assist with controlling accounts and branding

-Process invoices or documents into the system as needed

-Assist with projects with diff departments when needed

Front Office/Reception Duties

•Manage office communication system by directing calls to appropriate departments.

•Manage conference room by maintaining meeting calendar and keeping area “meeting ready”.

•Greet and direct customers or vendors during visits.

•Manage and order office supplies, coffee supplies and printer supplies.

•Receive incoming mail and distribute.

•Maintain postage machine and process all front office outgoing mail.

Human Resources

•Provide administrative support to Human Resources Manager.

•Assist with implementation of HR programs throughout the company.

•Maintain company organization chart and distribute as required.

•Report temporary employees’ payroll.

•Maintain personnel files in accordance with Federal and State law.

•New employee safety orientation and record keeping.

•Project coordination for employee events.


Administrative, Admin, Outlook, Excel, Data Entry, Calendaring

Top Skills Details:

Bilingual Administrative Assistant

Microsoft Office (Excel, Word, Outlook)

Process invoices


Additional Skills & Qualifications:

1)Admin (5+ years of experience)

2)Experience sending e-mails, managing a calendar, spreadsheets, sorting and filtering, and basic Word document creation

High School Diploma required

Experience Level:

Intermediate Level

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.